1. General information for the Investors:
1.1. All correspondence in respect to equity shares and debentures held by investors in the Company should be mailed to the following address:
Mr. K. Subharaman
Executive Vice President - Legal & Secretarial
Deepak Fertilisers And Petrochemicals Corporation Limited
Sai Hira, Survey No. 93,
Mundhwa, Pune 411 036, India
Tel. No. 020 – 66458000
Fax No. 020 – 26683727
1.2. While asking queries or reporting any grievance, investors are advised to quote their Folio Number, Certificate Details, etc. They should write their full address giving Pin code, Telephone Number, Fax Number and email Address, if any.
1.3. Investors should communicate either in English or in Hindi.
1.4. Important documents in connection with the above should be sent by registered post.
1.5. Investors are advised to retain copies of documents namely letters, transfer deeds, share certificates, postal acknowledgement (registration slip), etc. to facilitate future reference / queries.
1.6. Investors who are holding shares in physical form are requested to intimate to the company immediately any details of change in the address, bank account details , bank mandate and e-mail address for updating the record. Investors are also requested to register their e-mail address on the website of the Company i.e. www.dfpcl.com.
1.7. Investors should inform a change in the specimen signature to the company in the form of an affidavit, duly notarised.
1.8. Generally the investors' queries are replied to within fifteen days from the date of receipt thereof.
1.9. Duplicate dividend / interest warrants / revalidation of warrants and issue of fresh warrants in lieu of the old warrants are normally issued within fifteen days from the date of receipt of all documents. Where the payment is by way of demand draft, number of days required will be three weeks approximately.
1.10. Processing of transfer, transmission of shares will be done within 2 to 3 weeks (subject to documents being found in order) from the date of receipt thereof.
1.11. The duplicate share certificate will be issued in lieu of the lost certificate within one month from the date of receipt of the complete documents and upon informing the Stock Exchanges.
2.1. All correspondence in respect to equity shares held by investors in the Company should be mailed to the following address:
Karvy Computer Share Private Limited
Karvy Selenium , Tower- B, Plot No. 31-32,
Gachibowli, Financial District,
Nanakramguda, Hyderabad- 500 032
Telephone No. (040)- 67161571
Fax No. (040) – 23420814
3. Transfer of Shares:
3.1. While sending the shares for transfer, please ensure that all relevant columns in the share transfer form are duly completed namely name of the Company, consideration, details of shares, name and signature of the transferor, name and address of the witness, transferee's name, signature, occupation, address, father / husband’s name & signature, brokers stamp, SEBI registration / code number and share transfer stamps of requisite value to be affixed on the transfer deed and duly cancelled.
3.2 Self attested copy of PAN card of Transferee is required to be attached along with transfer deed.
3.3. Please ensure that all transferor(s) whose names appear on the share certificate have signed the transfer deed and the same is witnessed properly.
3.4. Please ensure that full name of transferee(s) and their title, occupation, address, pin code (phone number, fax number, email address, if any) are written properly in the appropriate column. Also ensure that the transferee(s) have signed at the appropriate space at two places provided on the transfer deed.
3.5. If the transfer deed is signed by the Constituted Attorney for and on behalf of transferor, please ensure that the number and date of registration of Power of Attorney is lodged with the company as mentioned on the reverse of the transfer deed. If the same is not registered with the company, either the original Power of Attorney or a certified true copy of the same duly notarised may be forwarded along with the transfer deed.
3.6. If the transfer deed is signed by the Constituted Attorney for and on behalf of the transferee, a certified true copy of Power of Attorney duly notarised, may be attached to the transfer deed for registration with the Company. If the Power of Attorney is already registered with the Company, please ensure to quote the registration number and the date at the space provided on the transfer deed.
3.7. If the purchaser (transferee) is an existing member, the folio number may be written on the transfer deed to enable the company to register the shares under the existing folio number.
4. Transmission of shares in case of death of sole shareholder:
4.1. Transmission of shares takes place in case of death of sole / single holder of shares. In such an event, the shares will be transmitted in the name of the legal heir(s) of the deceased member as per the Probate of the Will obtained from a court of competent jurisdiction by the legal heir(s), if the deceased had left a Will.
4.2. If the member had not left any Will, the shares will be transmitted by the company on production of a Succession certificate or Letter of Administration by the legal heir(s) of the deceased member.
4.3 Self attested copy of PAN card of Transferee is required to be attached along with transfer deed.
4.4. Where the legal heir(s) is / are unable to obtain and produce the documents mentioned under 4.1 & 4.2, the Board of Directors in its absolute discretion may waive the requirement of submitting Probate of the Will, Succession Certificate / Letter of Administration in the case of small shareholding and approve transmission of the said shares on furnishing an affidavit and indemnity, duly notarised by the legal heir(s) to the company.
5. Validity of Share Transfer Form:
Share Transfer form is valid for a period of one year from the date of issue or books closure date whichever is later. Please ensure validity to avoid rejections.
6. Rate of stamp duty payable on share transfer:
The stamp duty payable is Twenty five paise for every hundred ruppes or part thereof of the value of the share. The duty chargeable shall, wherever necessary, be rounded off to the next five paise.
7. Deletion of name of a deceased Shareholder:
In case shares are held in joint names i.e. by more than one person and one of the joint holders expired, the deceased shareholder's name will be deleted from the share certificate(s) and record of the company on the basis of death certificate certified by an appropriate authority duly furnished by the surviving joint holder(s), along with the share certificates and self attested copy of PAN card of the surviving joint holder.
8. Transposition (Change in the order of names of shareholders):
Transposition of names is effected when the shareholders desire to change the order of name of shareholders in respect of the shares held by them inter-se i.e. the first holder may become second holder or third holder and vice versa. A letter requesting transposition of names signed by all joint holders indicating their order of names along with self attested copy of PAN card of all joint holders has to be submitted to the company. Any request for transposition of names will be considered only if the entire shares are held under one folio.
9. Issue of New share certificate in lieu of the torn / defaced / mutilated share certificates:
9.1. New certificate(s) will be issued in lieu of the torn / defaced / mutilated share certificate(s) on receipt of the request from the shareholder(s).
9.2. The letter along with the damaged / defaced certificate(s) should be sent to the Company for replacement.
10. Issue of Duplicate share certificate(s) (Share certificates reported to be missing / lost / stolen by the registered holder(s) and subsequently not transferred or lodged for transfer by transferee).
10.1. Loss of share certificate(s) along with the transfer form (if any) should be reported immediately to the company giving folio number, share certificate(s) number, distinctive numbers, etc. to enable the company to note stop transfer of such shares.
10.2. Submit within 21 calendar days of intimation of loss of certificate to the Company, a copy of the F.I.R. or a copy of acknowledged police complaint, which should necessarily mention the date of loss, distinctive nos., and certificate nos. to the company.
Submit a copy of an injunction order passed by a court of competent jurisdiction or a copy of plaint, which shall necessarily mention about date of loss of share certificate(s), distinctive numbers and number of shares lost, along with the confirmation that the suit filed has been accepted by the court.
10.3. The company may at its absolute discretion, waive the requirement of an injunction order or a court order if the value of shares lost is less than Rs. 5,000/-. This value will be calculated at the closing price on any one of the recognised Stock Exchanges, on the date of intimation of loss of share certificates to the company.
10.4. Any request for issue of duplicate certificate(s) should be sent to the company along with a letter of indemnity duly executed on the non-judicial stamp paper of Rs.200/- (Click here for specimen letter for issue of duplicate certificate and indemnity - Annexure VI & Annexure VII)
Click here for specimen letter for issue of duplicate certificate and indemnity
10.5. An affidavit on non-judicial stamp paper of Rs. 100/-) affirming that the shares lost have not been sold and sworn in before a first class magistrate or a notary public should be sent to the company.
10.6. Where the nominal value of shares involved exceeds Rs. 10,000/- and / or the market value of the shares (as on the date of execution of the Indemnity Bond and Affidavit) exceeds Rs. 50,000/- based on the closing price on any one of the recognised Stock Exchanges, an advertisement is required to be published by the investor.
10.7. The duplicate certificates will be issued only after informing the Stock Exchanges and complying with the requisite formalities.
11. Issue of duplicate certificate(s) against missing / lost / stolen original certificate(s) reported by the third party (i.e. holder in due course or beneficial owner or un-registered transferee) and subsequently not transferred:
Third party claimant should produce to the company documents within 30 days from the date of intimation of loss of the share certificate(s) which shall necessarily mention the date of loss of certificates, distinctive numbers, certificate(s) number, etc. as follows:
11.1. Copy of contract note / bill / other documentary evidence of purchase of shares covered by the share certificate(s), duly certified by the concerned SEBI registered broker or SEBI registered sub-broker.
11.2. Copy of postal acknowledgement / receipt issued by the courier through whom the transfer documents were sent but lost in transit (if share certificates were lost in transit) / stolen.
11.3. Copies of transfer documents (if retained).
11.4. Copy of FIR Complaint acknowledged by police station.
Copy of plaint confirming that the suit filed has been accepted by the court or a copy of an order from a court of competent jurisdiction restraining the company from registering transfer of shares.
11.5. An indemnity executed by an un-registered transferee / holder in due course on a non-judicial stamp paper of Rs. 200/-.
11.6. An affidavit on a non-judicial stamp paper of Rs.100/- and sworn in before a first class magistrate / notary public.
11.7. An Indemnity by the transferee for transferring duplicate share certificate(s) issued in the name of the registered holder without production of relevant share transfer deed(s).
10.8. Letter from the purchaser (transferee) under the provisions of Section 108 of Companies Act 1956.
11.9. Place an advertisement in a newspaper having wide circulation, if the lost shares are of a nominal value is greater than Rs. 10,000/- and / or market value exceeds Rs. 50,000/-
12. Issue of duplicate dividend warrant(s)
12.1. Dividend warrants will be despatched within 30 days from the date of declaration at the Annual General Meeting of the Company.
12.2. Shareholders, who do not receive dividend warrant(s) within a reasonable time from the conclusion of Annual General Meeting, may write to the Company quoting their relevant folio number.
12.3. Issue of duplicate warrant(s) will be considered only after verifying with the records of the Bank and the Company.
12.4. The duplicate dividend warrant(s) will be issued only upon receipt of letter.
13. Revalidation of dividend warrant(s)
The investor should on the expiry of validity period of the dividend warrant(s) send the same to the company for revalidation.
14.1. Correction of mistake in the share certificate(s)
Any request for correction in the share certificate(s) and dividend warrant(s) duly signed by all joint holders may be sent along with the original documents to the company.
14.2 Correction of mistake in the dividend warrant(s)
Any request for correction in the dividend warrant(s) duly signed by all joint holders may be sent along with the copy of share certificate to the company.
15. Change of address / bank details
Any request for change of address / bank details will be entertained only if given in writing and signed by the first holder of shares indicating folio number.
16. Change in the name of Shareholder(s)
16.1. Change in the name of individuals
16.1.1. Any request for change of name together with certificate in original and copy of notification appeared in the official gazette duly attested by a competent authority / notary public or an affidavit, duly notarised should be submitted to the company.
16.1.2. Fresh specimen signature duly attested by investor's banker to be submitted to the company
16.2. Change in the name - Consequent upon marriage / divorce
16.2.1. For effecting the change of name consequent upon marriage / divorce, etc. the original certificate together with a copy of marriage certificate / decree of divorce duly attested by a competent authority namely; magistrate / notary public / gazetted officer / manager of a nationalised bank should be forwarded to the Company. 16.2.2. Fresh specimen signature duly attested by a manager of a nationalised bank shall also to be furnished to the Company.
16.3. Change in the name of Company
16.3.1. Company desirous of recording the changed name in the share certificate(s) held by it shall have to furnish a certified copy of the fresh certificate of incorporation issued by the Registrar of the Companies along with the share certificate(s) for making necessary endorsement thereon.
17. Consolidation of share certificate(s)
The marketable lot of the Company's share is 50. Shareholder(s) desirous of converting their holding into marketable lot may forward the certificate(s) to the company with a request duly signed by all the shareholders.
18. Dematerialisation of shares
18.1. As per the notification issued by Securities and Exchange Board of India (SEBI), the company's shares are traded compulsorily in dematerialised form by all investors with effect from 8th May 2000.
18.2. Investors' holding equity shares of the company in demat form, should inform changes, if any in the address, bank A/C details, ECS mandate, e-mail address to their DP’s with whom they are maintaining the demat account.
18.3 Shareholders holding shares in Electronic mode (Demat mode) are requested to register their e-mail address with their respective depository participants to enable the Company to send all communication in electronic mode.
19. Payment of dividend through Electronic Clearing Service
19.1. Securities and Exchange Board of India (SEBI) by its circular No. DCC/FITT/CIR- 3/2001-dated 15/10/2001 advised that companies should mandatorily use Electronic Clearing Service (ECS) facility while making payment of dividend to the shareholders. Accordingly, the company will in future, make payment of dividend in respect of the Equity Shares held by the investors, as under:
19.1.1. Pay dividend through Electronic Clearing Service (ECS) as per the ECS mandate registered with the company / DPs by the shareholder / beneficial owners.
19.1.2. In case ECS mandate is not registered, or if such facility is currently not made available by Reserve Bank of India (RBI) at any centre, shareholders / beneficial owners, may register the details of their bank account with the company or their DPs (as the case may be), which will be made use of by the company for printing the bank account details on the dividend warrants, while remitting the dividend. This will ensure that the dividend warrant will be deposited only in the specified bank account and the same are not be misused, even if lost or stolen.
19.1.3. If both the above mentioned facilities / details are not furnished by the shareholder / beneficial owner, the dividend will be paid by issue of dividend warrant in favour of the shareholder / beneficial owner.
19.1.4. In this context, the shareholders / beneficial owners are requested to check the ECS mandate, including MICR code of your bank, are properly registered with the company / DPs so that the dividend can be remitted to your bank account accordingly.